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Technology is so advanced today that you can really have a rich meeting experience online. When you have found the time for the meeting, make sure you put a proper agenda so that everyone knows why you are meeting and what the planned outcome is. We use Bookings in Microsoft 365 for most of our “official” types of meetings, I also use Appointlet, to provide external people an easy way to book a number of different types of meetings with me. There are also a number of great scheduling services you can use.
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If you are booking meetings with people outside your own organization, you can use the free plug-in from Microsoft called FindTime app to create a Meeting Poll. When you are scheduling meetings within your own organization you can use the “Scheduling Assistant” in Outlook to see when others are available for a Teams meeting. When you have online meetings, you can all of a sudden meet with people all over the world, so you need to take time zones and workdays into account. Define the four W’s – Why, What, Who and WhenĪs with any meeting (online or in-person meeting) you first have to define why you are meeting, what the outcome of the meeting should be, who should attend and when the meeting should be. Define the four W’s – Why, What, Who and Whenġ.5 best practices for an efficient online meeting I mean who can refrain from smiling when you read about a boss getting stuck as a potato during a video meeting? Funny hats and potatoes aside, the question many people ask is, how do you run efficient meetings online? So I thought I would share what I believe to be 5 best practices for an efficient online meeting using Microsoft Teams. This has really been a welcome relief in the otherwise so serious information flow following the pandemic. For the past couple of weeks, the number of people doing online meetings has skyrocketed! Images of people with funny hats or weird looking faces have flooded in social media.